JH Invoice

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1Client & Session
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Travel to (min)
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Support (hrs)
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Travel from (min)
Odometer — Travel to/from Participant (04_799_0125_6_1 — your km to/from client, participant NOT in vehicle)
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km to
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km back
Odometer — Activity Based Transport (04_590_0125_6_1 — km driven WITH participant in vehicle during support)
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km with p.
2Line Items — tick all that apply
3Expenses & Third-Party Costs

Log any costs you fronted or that the participant needs to reimburse. Attach receipt photos.

Session will be saved as unbilled and queued for the client's billing cycle.
1Group Session Details

Travel time = Left Home → Arrived Venue + Left Venue → Arrived Home. Setup time between arrival and session start is not billed.

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Support (hrs)
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Travel (min)
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Group size
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Divisor
Odometer — Travel to/from Venue (your km, split across participants)
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km to
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km back
Travel Claims — tick to include on invoices
Pickup / Dropoff Transport (optional)
If you picked up participants, enter odo readings and mark who was transported. Per PAPL p.28 — transported participants share total pickup run km (04_590), non-transported share last-leg-to-venue km only (04_799).
2Non-Face-to-Face Preparation Time

Time spent preparing and adapting program content to participant goals. Divided across all NDIS participants. Must be pre-agreed in service agreement. Not admin — goal-directed prep only.

4Group Size

Private participants count toward the group divisor but won't appear on any invoice.

Private / non-NDIS participants:
0
Confirmed group size for billing
This is the divisor used for ALL billing — attendees, no-shows, and cancellations alike. Per PAPL p.26, everyone is billed as though the full confirmed group attended. Defaults to total group size but can be overridden if someone gave adequate notice before the session.
0
5NDIS Participants

Add each NDIS participant. Select their line item and add participant-specific notes — these appear only on their invoice.

Saves one group session record. Invoices generated per participant from the Group History below.
Group Session History
🏕️ Short Term Accommodation
🚗 Leave Home
📍 STA Start (Arrive at Client)
🏁 STA End (Leave Client)
🏠 Arrive Home
📝 Non-Face-to-Face Prep
STA Sessions
✓Invoices
👤Clients
Provider Details
Bank Details
Data
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$0.00
Support
$0.00
Travel
$0.00
KM
$0.00
Expenses
$0.00
SESSION TOTAL